Records Management FundamentalsRecords Management Fundamentals
In order to achieve a proper records management program, it is important to keep track of the basic fundamentals that allow the creation and maintenance of a balanced and easy to use system.
Let’s take a look at some of the key elements that should lie at the base of any records management system.Proper File Plan Organization
All information should be easy to find. That may sound like a simple principle, but when the creation of a large records system is involved, it is not always easy to maintain. A well established file plan will ensure easy access and a transparency of information.
Easy to Use and Legible File Format
All records in the system should be created in a coherent and easy to understand manner. It is important to understand that files should be usable at any stage. The easier the files are to retrieve, to be read and to be properly understood, the more effective will the records management program be.