Records Management Fundamentals - חלק II
Avoid the Creation of Duplicate Files
The economy of the records system ensures its efficiency. The creation of duplicate records that are unnecessary will inflate the system and hinder its usability. The elimination of such unnecessary files will improve your records management system.
Allow Access Only to Authorized Personnel
Allowing access only to authorized personnel will prevent the theft or damage of files. This also helps with the maintenance of system organization, as well as privacy rights issues.Business Objectives and Cost Efficiency
When creating a records management system, one should never lose sight of the fact that the system should support the business objectives. If the system created is considered a resource, it should also be cost effective and supportive. Information should be accessible quickly and produced in a legible way, in order to allow quick business decisions and support work procedures.